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Vernon CMS Help

Navigation: Additional Modules > Vernon Activities

Link Objects to an Activity

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You can link objects records to activity records.

1.Open the Activity you want to link objects to.

2.Go to the Objects & Activities window by opening it from the Navigator, or click the button in the main window: objectsactivitiesbutton

3.Click into the first empty row in the Object table, and enter the object's accession number, name, system ID, or primary maker.

4.If you are entering an object that has multiple parts, the whole object and the value for the whole object will be entered by default. You can override the default (0 -Whole) by clicking into the part field and clicking the Options button Button Options to access the list of parts to choose from.

5.Save the record.

Activities Ob&Act Window

 

 

 

 

 

 

 

 

 

Linking Objects in the Outward Rights, Reproduction & Use file

Linking objects in the Outward Rights, Reproduction & Use file works in the same manner as the other Activity files but there are additional fields in the table:

Photo/AV

Format

No. Copies

Credit Line

Restrictions.

Format, No. Copies and Notes are standard text fields. However, there are a few options you may wish to consider when working in this edit table:

Photo/AV

The Photo/AV field is based on the Photo/AV records that have been linked to your Object record.  

To select a Photo/AV record:

1.Click in the Photo/AV field. If you have one Photo/AV record linked to your object, the system will default this data once you click on the Options button Button Options

2.If you have multiple Photo/AV records linked to your object, you will see a popup window listing all Photo/AV records that have been linked to your object. You can choose the image or multimedia file you want by highlighting the record and clicking OK.

Activities R&R Object window

3.        If you want to link multiple items from the same object, you will need to create an entry for each individual image or multimedia file.

Activities R&R Multiple Images

 

Credit Line

The Credit Line field allows you to enter:

the credit line that is recorded on the Object record

the credit line that is recorded on the Photo/AV record

both credit lines

a new credit line

To choose a Credit Line:

1.If you would like to use a new credit line in this instance, simply type your text directly in the field.

2.If you wish to display the current Credit Line associated with either the Object record or the Photo/Audio-Visual record, then click on the Options button Button Options in the field to choose from your available Credit Lines.

Activities Multiple Credit Lines

Using the radio buttons on the right hand side, you can select either the Object or Photo/AV Credit Lines, or display them both.

 

Restrictions

The Restrictions field allows you to enter:

the restrictions that are recorded on the Object record

the restrictions that are recorded on the Photo/AV record

both sets of restrictions

a new restriction.

For Object  records, the Restriction information is taken from the fields Restriction Type and Notes, found on the Administration and Risk Assessment data entry window. For Photo/Audio-Visual records, the Restriction information is taken from the Usage/Restriction and Notes fields on the Usage tab of the Photo/Audio-Visual window.

To select the Restrictions:

1.If you would like to use a new Restriction in this instance, simply type your text directly in the field.

2.If you wish to display the current Restriction details associated with either the Object record or the Photo/Audio-Visual record, then click on the Options button Button Options in the field to choose from your available Restriction information.

Activities Multiple Restrictions

Using the radio buttons on the right hand side, you can select either the Object or Photo/AV Restrictions, or display them both.