External File allows you to link files from outside of Vernon CMS to the current record. You can also record URLs here.
For example: You can attach a research document to an object or artist record. You could use this field to attach a finding aid for archive items.
When a file is linked here, you can double click the row of the table to open the file.
Field Type
Filename
Field Location
The Document References window in Object, Person, Event, Site, and all the Activity datafiles.
Object > Archive File/Item window > Allied Materials, Notes, Description Control tab.
Object > Archive Series window > Conditions, Allied Materials, Notes, Description Control tab.
Object > Accessory window > Production, Administration tab.
This field is part of a table including Category and Notes.
Searching
Search this field with 'External File' in Advanced Search, or use a Select Statement.
Reporting
Down the page reporting: Expand 'External File Details' then select 'File'.
Across the page reporting: Select 'External File Name'.
If the External File Category used is 'Web Address' you can use the reporting field Web Address to display the External File Name as the URL.
Sorting is not available for this field.
Internal Field Name
DDE_FILENAME
