You can read an overview of a User's Datafile or Process Security rights. The User record must be saved before you can view either Datafile or Process Security rights.
To view the security setup for all Users, run a Security Report.
Before viewing either Datafile or Process Security you will need to:
1.Go to Tools menu > System Maintenance > Security.
2.Click on the User button.
3.Choose the User you want to view from the User name drop-down.
View a User's Datafile Security
Click on the View Datafile Security button from the User window. This will open a read only window that shows the different permissions the User has for datafiles or fields.
View only window showing the Datafile Security for a User.
The top table controls whether the User can Create, Delete, View, or Modify a record.
The bottom table controls whether the User can View or Modify a specific field in a record.
If you see something other than a Yes or No, this is a custom formula for your site. It is called a Depends Routine and it decides whether a User can create, delete, view or modify depending on specific criteria. For example, they can modify a Natural Science record, but not a Human History record. If you see a Depends routine here, you can send a screenshot to support@vernonsystems.com and we can help determine what has been set up.
View a User's Process Security
Click on the View Process Security button from the User window. This will open a read only window that shows all the Processes the User can access.
View only window showing the Process Security for a User.
This window will not show Processes the User cannot access. To see this, either look at the Process Security for the Group that the User belongs to, or View the Security for that specific Process.
